Q&A of the Month--Selling Grain Out of the Field

Q. How do I record an accounting grain sale directly from a field?

A. This has to do with the Integration Sub Type, which is accessed through Setup Accounting Ledger Accounts and clicking on a crop sale account.

1= Always No = Sales out of storage bin, which affects storage bin inventory but does not record a field as harvested.

2= Always Yes = Creates a field harvest record that matches the sale record but will not affect storage bin inventory.

3= Default to No= Normally is sale only but can select harvest record by selecting "Yes" during data entry.

4= Default to Yes = Normally sale includes a harvest but can be changed to a "straight" sale by selecting "No" during data entry

So if you might be either selling from a field or the bin choose option 3 or 4 (depending on what you will be doing the majority of the time). If you know you sell exclusively out of the field or exclusively out of storage bin, choose option 1 or 2.

You can also create two crop sale ledger accounts: one that's "Always No" for bin sales and a second that's "Always Yes" for field sales.

Special note for E.CLIPSE users: Because your crop sales are required to go through marketing centers, you cannot record a simultaneous harvest and sale so use the "Always No" option.